Personal Settings
Overview
Section titled “Overview”You can access the settings via your user menu at the bottom left of the sidebar. Click on your name and choose “Settings”. Depending on your role, you will see different sections:
| Section | Who can access this? |
|---|---|
| Personal Settings | All users |
| Security | All users |
| Security: MFA policies | Administrators only |
| Workspace | Administrators only |
| Users | Administrators only |
| Groups | Administrators only |
| AI models | Administrators only |
Personal Settings
Section titled “Personal Settings”Settings → Personal Settings
Here you can define how the AI communicates with you and how the interface looks. All settings are saved automatically.
Appearance
Section titled “Appearance”Choose your preferred color scheme:
| Option | Description |
|---|---|
| Light | Light background with dark text |
| Dark | Dark background with light text |
| System | Automatically adapts to your operating system setting |
Communication
Section titled “Communication”Form of address
Section titled “Form of address”Define how the AI addresses you:
- Du (informal) for a relaxed atmosphere
- Sie (formal) for a professional tone
Set the AI’s communication style:
| Option | Description |
|---|---|
| Formal | Factual and precise, ideal for business communication |
| Neutral | Balanced tone, suitable for most situations |
| Casual | Relaxed and friendly, like a conversation among colleagues |
Response behavior
Section titled “Response behavior”Response length
Section titled “Response length”| Option | Description |
|---|---|
| Short | Compact responses, straight to the point |
| Medium | Balanced responses with key details |
| Detailed | Comprehensive responses with explanations and examples |
Expertise level
Section titled “Expertise level”| Option | Description |
|---|---|
| Beginner | Simple explanations without technical jargon |
| Normal | Understandable responses with common technical terms |
| Expert | Precise responses with technical terminology |
Custom instructions
Section titled “Custom instructions”In a free text field (max. 2,000 characters) you can give the AI additional instructions that it takes into account with every response.
Examples:
- “Always answer with concrete examples”
- “If you don’t know something, be honest about it”
- “For contract-related answers, always refer to German law”
The instructions are saved automatically once you stop typing. A character counter above the field shows how much room is left. If you exceed the limit your text is not truncated: the counter turns red, the header reads “Not saved”, and saving only resumes once you have shortened the text.
Memory
Section titled “Memory”9brains can remember you across conversations, including your role, areas of expertise, and preferences. Memory consists of personal notes and an automatically generated profile.
You can find all the details on the Memory — Personal Memory page.
Data import: ChatGPT & Claude
Section titled “Data import: ChatGPT & Claude”If you have been using ChatGPT or Claude, you can transfer your chat history, attachments and memory candidates into your 9brains account.
How it works:
- Request your data export from ChatGPT or Claude
- Download the provided ZIP file, for Claude all the files linked in the email
- Upload it under Settings → Personal Settings → Data Import → Import history, for Claude all of them together
The import runs in the background. Afterwards, you will find all imported chats in your sidebar, identifiable by the subtle ChatGPT or Claude label.
After the import, you can optionally review memory candidates and selectively transfer them into your 9brains memory. Each import can be reverted in the import history.
You can find all details on the Data import: ChatGPT & Claude page.