User Management
Administrators only.
Settings → User management
Here you manage all users of your workspace, from invitations through role assignment to removal.
Overview
Section titled “Overview”At the top of the page you see the key metrics:
- Active users: number of users who have already signed in
- Pending invitations: users who have been invited but have not yet joined
- Licenses: distribution of license types (Pro, Business, Knowledge Only)
Invite users
Section titled “Invite users”- Click “Invite user”
- Fill out the form:
| Field | Description | Required |
|---|---|---|
| The new user’s email address | Yes | |
| Role | User or Admin | Yes |
| License type | Business, Pro, or Knowledge Only | Yes |
| Groups | Optional: groups the user is assigned to | No |
- Click “Send invitation”
The invited user receives an email with an invitation link.
| Role | Description |
|---|---|
| User | Default role. Can use the chat, customize personal settings, and create their own tools |
| Admin | Can additionally manage users, create groups, configure AI models, and define MFA policies |
License types
Section titled “License types”| License type | Description |
|---|---|
| Business | Full access to all features including integrations and tools |
| Pro | Access to chat and knowledge bases |
| Knowledge Only | Limited access, primarily for knowledge management |
User table
Section titled “User table”The table shows all users with the following information:
- Name: full name (your own entry is marked with “(You)”)
- Email: email address
- Role: Admin or User
- License: Business, Pro, or Knowledge Only
- Last activity: when the user was last active (e.g. “2 hours ago”, “Yesterday”)
- Groups: assigned groups
- Actions: edit, reset MFA, remove
Status of invited users
Section titled “Status of invited users”Invited users are shown with the status “Invited”. You also see:
- A countdown showing when the invitation expires
- A “Reinvite” button if the invitation has expired
- A button to copy the invitation link
Edit user
Section titled “Edit user”Click “Edit” in the actions menu of a user. You can change:
- First name and last name
- Role (User or Admin), you cannot change your own role
- License type
- Groups: add or remove groups
The email address cannot be changed.
Reset MFA
Section titled “Reset MFA”Click “Reset MFA” in the actions menu of an active user. This deletes the user’s MFA setup. The user must set up MFA again on the next sign-in.
Use case: when a user has lost their authenticator device or wants to use a new authenticator app.
Remove user
Section titled “Remove user”Click “Remove” in the actions menu. A confirmation dialog appears showing the user’s name and the number of workspaces they are a member of.
Note: you cannot remove yourself.