System tools & templates

Pre-installed system tools

9brains ships with several tools that are already fully configured. These are available to all users and do not need to be set up.

Web search

Searches the internet for current information. Useful for market research, news queries or whenever the AI needs up-to-date data.

Website analysis

Opens websites and extracts the content as readable text. Ideal for summarizing websites or extracting specific information from a URL.

Image generation & image editing

Creates new images from text descriptions and edits existing images. Supports several image models (Gemini, FLUX, GPT Image, Imagen) as well as multi-image compositing. Details can be found under Create and edit images.

Document skills

Four specialized skills for file processing:

Skill	What it can do
PDF	Extract text/tables, merge, split or rotate PDFs, fill out forms, OCR for scanned documents
Excel	Create spreadsheets, insert formulas, generate charts, analyze data, calculate statistics
Word	Create and format professional documents, insert tables/images, headers/footers
PowerPoint	Create presentations, design slides, insert charts, set transitions

How to use the document skills:

Upload a file in the chat or describe what should be created
The AI automatically recognizes the appropriate skill
The result appears in the chat ready to download

Example prompts:

“Summarize these three PDFs in one document.”
“Create an Excel sheet with a pivot chart from these figures.”
“Turn my outline into a professional PowerPoint presentation.”
“Create a contract draft as a Word document with placeholders.”

Available integration templates

In addition to the system tools, there are pre-configured templates that simplify setting up new integrations. Templates already contain the matching connection settings and a step-by-step guide.

Microsoft 365

Connects 9brains with your Microsoft account. After setup, the AI can:

Read, search and send emails (Outlook)
View calendars and create appointments
Read and manage OneDrive files
Edit Excel workbooks in OneDrive
Read and edit OneNote notebooks
Manage tasks (To Do and Planner)
Search contacts

Authentication: OAuth 2.0. You are prompted once to sign in with Microsoft and grant access.

Prerequisite: Before individual users can connect, an administrator must grant admin consent for the Octopus app in Microsoft Entra ID (Azure AD). Without this step, sign-in will fail. A step-by-step guide can be found under Microsoft authorization for administrators.

Notion

Connects 9brains with your Notion workspace. The AI can then:

Read and create pages
Search and query databases
Include content from Notion in answers

Authentication: API key. You create an integration in Notion and enter the key.

Databricks

Connects 9brains with your Databricks environment for SQL queries and data analysis. The AI can then:

Run SQL queries on the Databricks SQL Warehouse
Analyze and visualize data
Present results as tables and charts

Authentication: API key (Personal Access Token). You create a token in Databricks and enter the connection details.

PostgreSQL

Connects 9brains with a PostgreSQL database for direct SQL queries and data analysis. The AI can then:

Explore schemas: show tables, columns, indexes and constraints
Run SQL queries and present results as tables or charts
Query analysis: show execution plans and suggest performance optimizations
Check database health: connections, cache usage, vacuum status

All queries run in read-only mode, data changes are not possible. Connections are automatically secured via SSL/TLS.

Authentication: Database URL. You enter the PostgreSQL connection string (user, password, host, database). We recommend a dedicated read-only database user.

Odoo

Connects 9brains with your Odoo ERP system. The AI can then:

Query business data (customers, orders, invoices, etc.)
Search and filter records
Create new entries and edit existing ones (depending on configuration)

Authentication: API key. You enter the Odoo URL, username and API key.

Lexware Office

Connects 9brains with your Lexware Office accounting. The AI can then:

Create, view and download invoices as PDF
Analyze revenue overview (income and expenses by period)
Show open receivables (due and overdue invoices)
Search and manage contacts (customers and suppliers)
View and upload receipts
Create credit notes, quotations, order confirmations and reminders

Authentication: API key. You create an API key in Lexware Office and enter it.

sevdesk

Connects 9brains with your sevdesk accounting. The AI can then:

Create, view and download invoices as PDF and check payment status
Analyze revenue overview (income and expenses by period)
Show open receivables (due and overdue invoices)
Search and manage contacts (customers and suppliers)
Manage receipts, credit notes, quotations and orders
View bank accounts and transactions
Export data as Excel (XLSX)

Authentication: API key. You create a token in sevdesk under Settings → API and enter it.

Jira

Connects 9brains with your Jira Cloud project management. The AI can then:

Search issues (with JQL), create and edit them (bugs, stories, tasks, epics)
Run status transitions (move issues through the workflow)
Read and write comments
Show sprints and project overviews
Create reports: sprint overview, open tickets, analyses

Authentication: Atlassian API token. You enter your Atlassian email address and an API token.

Confluence

Connects 9brains with your Confluence Cloud wiki. The AI can then:

Find pages via full-text search and read their content
Create new pages (also as sub-pages)
Update existing pages
List and search spaces
Manage labels and upload attachments

Authentication: Atlassian API token, same credentials as for Jira (email address + API token).

HubSpot

Connects 9brains with your HubSpot CRM. The AI can then:

Search, create and edit contacts and companies
Manage deals and analyze the sales pipeline
Create and track support tickets
Create and publish quotes with line items
Draft marketing emails and manage recipient lists
Create CRM reports: customer revenue, pipeline analysis, open tickets

Authentication: API key. You create a private app token in HubSpot under Settings → Integrations → API key and enter it.

Gamma

Creates professional presentations, documents and websites with Gamma AI directly from the chat. The AI can then:

Generate presentations (slide decks) from topics or text
Create documents and website layouts with AI-powered design
Export results as PDF or PowerPoint (PPTX)
Choose from various design themes
Adjust the amount of text (short, medium, detailed, extensive)

Authentication: API key. You create an API key in Gamma and enter it.

Mindomo

Creates and manages mind maps and diagrams with Mindomo directly from the chat. The AI can then:

List mind maps and retrieve metadata
Create AI diagrams: brainstorming, SWOT analysis, pros/cons, text-to-map
Export to many formats: PDF, PNG, PPTX, DOCX, XLSX, HTML, Freemind, MindManager and more
Import from MOM, MMAP, XMind, Markdown, OPML, XLSX and other formats
Delete diagrams (trash or permanently)

Authentication: API token. You create a token in Mindomo under Account → API and enter it. Requires a premium account.

Umami

Connects 9brains with your Umami web analytics instance. The AI can then:

Show traffic overview: page views, visitors, sessions, bounce rate
Analyze top pages, entry and exit pages
Evaluate traffic sources: referrers, search engines, direct access
Show device and browser distribution (desktop/mobile/tablet)
Show geographic distribution of visitors
Evaluate real-time visitors and custom events
Create charts and time-series analyses

Authentication: Username and password. You enter your Umami URL together with your credentials.

Matomo

Connects 9brains with your Matomo web analytics instance (self-hosted or Matomo Cloud). The AI can then:

Show traffic overview: visits, unique visitors, actions, bounce rate, time on site
Analyze top pages, entry and exit pages, page titles
Evaluate traffic sources: search engines, social networks, referrers, campaigns
Show device and browser distribution (desktop/mobile/tablet, manufacturers, operating systems)
Show geographic distribution of visitors by country, region and city
Analyze goals and conversions (conversion rate, revenue, days to conversion)
Evaluate custom events (by category, action and name)
Query e-commerce data (orders, revenue, top products, abandoned carts)
Show real-time visitors and live sessions
Apply segments (filtering by country, device, source, conversion, etc.)
Create charts, time-series analyses and dashboards

Optionally, you can set a default website ID if you always want to analyze the same site. Otherwise the AI lists your sites and asks you.

Authentication: API token (token_auth). You create a token in Matomo under Profile → Security → Auth tokens and enter it together with the URL of your instance. Matomo version 4.4 or newer is required.

Your desired integration is missing?

We continuously expand our integration offering. If you need an integration that is not yet available, please get in touch:

By email: support@9brains.de
Via your personal contact at 9brains

We will review the request and are happy to build the integration for you.