Memory — Personal Memory
What is Memory?
Section titled “What is Memory?”Memory is the personal memory of 9brains. It ensures that the AI knows you across conversations, including your role, your areas of expertise, and your preferences. That way you don’t have to start from scratch in every chat.
Memory consists of two parts:
- Personal notes: entries that you create yourself or that the AI stores at your instruction
- Automatic profile: a profile that is generated automatically every night from your conversations
Note: Memory is available for all license types.
Personal notes
Section titled “Personal notes”Personal notes are explicit entries that the AI takes into account with every response. They take precedence over the automatic profile.
Save from the chat
Section titled “Save from the chat”Just tell the AI what to remember:
- “Remember that I am a project lead in logistics”
- “Forget that I use SAP, I now work with Odoo”
- “I always prefer concrete examples over abstract explanations”
The AI confirms the entry and you will then see it in the settings.
Manage in the settings
Section titled “Manage in the settings”Settings → Personal Settings → Memory → Personal notes
Here you can add, delete, or review entries directly. A maximum of 30 entries with 500 characters each is allowed.
Tip: Use personal notes for corrections and recurring preferences. If the AI confuses you with another person or makes a wrong assumption, a short note like “I am not in sales, I am in engineering” is the fastest way to correct this permanently.
Automatic profile
Section titled “Automatic profile”The automatic profile is generated every night from your conversations. It summarizes what 9brains has learned about you:
- Role & work context: your position and areas of responsibility
- Expertise & tools: software and systems you work with
- Current topics: ongoing projects and recurring tasks
- History: summary of previous areas of work
The profile is read-only and is displayed under Settings → Personal Settings → Memory → Automatic profile.
What is not saved?
Section titled “What is not saved?”- Names and information from pasted emails or third-party documents
- Content from the knowledge base or data sources
- Sensitive data such as passwords, IBANs, or API keys
- One-off requests without a recurring pattern
- Settings that are already controlled via personal settings (form of address, tone, response length, expertise level)
Turn Memory on and off
Section titled “Turn Memory on and off”Under Settings → Personal Settings → Memory you will find the Memory enabled toggle. If you disable Memory:
- Neither notes nor profile are included in conversations
- The nightly profile generation is paused for you
- Your data is preserved, on reactivation everything is back
Memory vs. other features
Section titled “Memory vs. other features”Memory is just one of several features that 9brains uses to provide knowledge. For an overview of which feature is intended for what, see Knowledge & Context — What do I use when?.